Purpose:
To provide general administrative and clerical support within the office, primarily through the reception, delivery, and handling of documents. This role plays a key part in ensuring efficient document flow and supports internal departments such as Human Resources, Finance, and the Integrated Management System. Additionally, the Administrative Clerk assists in the management and distribution of essential logistics-related documents, including Bills of Lading (BL), Air Waybills (AWB), and others.
Responsibilities:
- Receive, log, and distribute incoming and outgoing documents to internal and external stakeholders.
- Sign or obtain signatures on documents as required for processing.
- Manage the delivery and distribution of critical shipping documentation (e.g., BLs, AWBs).
- Provide administrative support with filing, scanning, and organizing documents for departments including HR, Finance, and the Integrated Management System.
- Maintain an orderly and up-to-date document control system in accordance with company standards.
- Respond promptly and professionally to documentation requests from internal departments.
- Collaborate with various teams to ensure timely handling of internal communications and procedures.
- Support other clerical tasks and administrative duties as assigned by management.
- Handle company records and sensitive information with confidentiality and integrity.
- Identify and report non-conformities in documentation processes and suggest improvements.
